DATA PROTECTION

The contact details you provide as part of your submission will be shared with appropriate staff members of Parker Harris/BANES/Victoria Art Gallery/ Bath Society of Artists and as needed with buyers, for the purposes of showing, selling and delivery of all listed and purchased works from the gallery and website. Your information will not be shared with other parties other than those already mentioned. By accepting these Rules and Guidelines, you are also accepting these conditions.

SUBMISSIONS

Non-members may submit two works on payment (£15 per entry or £27 for the two). The Selection and Hanging Panels reserve the right to reject any or all of them (non-members). No fees will be returned. Members may submit three works and will be represented by at least one work, but may have up to two works accepted. Young artists aged 18–25 may submit two works on payment of £5 per work.

Work submitted must be completely dry, sale worthy and ready to be collected by the buyer at the end of the show. Unframed edition prints, (not reproductions of original artwork) can be accepted in the ‘unframed’ category. Please be sure you state the numbers available and the unframed price of your work in the appropriate section of the online submission form.

There are no size or weight restrictions within reason. The gallery does show off larger works to advantage; sizes of up to 150cm have been exhibited previously, but bear in mind that even if a work is accepted there may not always be room to hang it. Sculptures should be both stable and safe to exhibit.

FIXINGS & LABELS

Wall hanging works should be framed or stretched on a support suitable for attaching mirror plates. Metal frames or unframed glass will not be accepted. Perspex boxes for wall mounted works are only acceptable if mirror plates are correctly attached. If pre-selected and asked to deliver works to the gallery, there must be no rings, nails or protruding screws on the frames. In addition mirror plates should be attached to the back of the work as per the instructions on the downloads and links page.

A label must be stuck on the back of all 2D work, and another attached by string to hang 6in/15cm over the front from the top, with name, address, telephone number, email address, title, medium and price of work. Members: please write ‘M’ on both 2D labels.

For 3D work it is important to fix a label to a side which will be out of sight when displayed. If it is not possible to use a large label with all of the information included above, then a clearly readable name and telephone number will suffice. In addition, a luggage type label with all the contact details, as above, tied onto string securely looped over the work would also be helpful. These stringed labels will be removed if the work is accepted into the gallery, which is why it is necessary to have a securely fixed label on a side not on show, so the work can easily be identified, if and when collected. Any queries please email secretary@bsaorg.uk. Members please add ‘M’ to both 3D labels.

IMAGES

Photos of your work need to be in jpg, jpeg or png format and less than 2MB file size. Photos of two-dimensional work should exclude the frame. If taking the photo yourself rather than using a professional photographer, take the photo in natural light (but not in direct sunlight – an overcast day is best if taking the photo outside) without using a flash and square on to the work. Ideally, use simple photo editing software to crop any background and frame.

For three-dimensional work please take against a plain background or alternatively take a short video. These can be uploaded to either YouTube or vimeo and a link provided on the entry form.

COLLABORATIVE WORKS

Collaborations or collaborative works are works which fulfil all other eligible submission criteria except that they are produced by more than one artist.

Collaborative artworks will be listed according to the surname of the first named artist (all artists names should be listed).

Where collaborative works sell, payment will be made in full of any sums due to the first named artist on the submission form. Each collaborative work submitted counts as one entry for each artist involved for the purpose of calculating the total number of works they are entitled to submit.

A member’s entitlement to have work accepted does not apply to collaborative pieces.

A submission fee at the standard rate is payable for each collaborative work involving one or more non-members. Where submission rules are breached, the Society reserves the right to disqualify the collaborative work without refunding the submission fee.

DIGITAL PRINTS

Digital prints are acceptable only if it is clear that they are original artworks made by the creative use of digital technology involving the “hand of the artist”. No photography or Giclée reproductions will be accepted unless as a minor part of a work produced by other means.

Exhibits must be original, the artist’s unaided work. Digital prints must be limited to maximum edition of 150. The selectors’ decision in all regards will be final.

SELECTION PROCESS

The selection panellists will be appointed by BSA in such number and of such qualification as it sees fit at its sole discretion. Two prize judges are usual but that can change as the BSA sees fit. The Selectors and Judges’ decisions shall be final, and no correspondence will be entered into. All works will be selected for the exhibition anonymously.

Bath Society of Artists reserves the right not to hang all selected works, whether this is due to lack of space or any other factor.

SALES

All works entered must be for sale. Except for prints, prices must be a minimum of £100. Commission is 43.5% (the Bath Society of Artists is not VAT registered). Prices must include the frame if the work is framed. The Victoria Art Gallery will notify artists and will clearly indicate on their web platform when items have been sold, including multiple items such as prints until the edition has sold out.

Payments to the artists will be made by Bath Society of Artists after the exhibition closes (allow up to three months).

Please note all buyers who have purchased artworks, whether online or in person, will be asked to collect from the gallery at the end of the exhibition. Artists will not be required to post work except for print editions.

INSURANCE

Both the Society and the Gallery will take every possible care of works; however, neither the Society nor Bath & North East Somerset Council can accept any responsibility for loss or damage to exhibits, however caused, while on the Gallery premises. Entrants should make their own insurance arrangements, as required.

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